Workplace Privacy Notice
1. Purpose and Scope
Like most businesses, we hold and process a wide range of information, some of which relates to individuals who work for us. This Privacy Notice explains the type of information we process, why we are processing it and how that processing may affect you and focusses on employees as well as former employees.
This Privacy Notice is set out in this document (the Core Notice) and the Supplementary Information in the annex to this document on our intranet. In the Supplementary Information, we explain what we mean by “personal data”, “processing”, “sensitive personal data” and other terms used in the notice.
2. Personal data- what we hold and why we process it
We process data for the purposes of our business including management, administrative, employment and legal purposes. The Supplementary Information provides more specific information on these purposes, on the type of data that may be processed and on the grounds on which we process data. See Processing gateways – the legal basis for processing and Further information on the data we process and our purposes.
3. Where the data comes from and who gets to see it?
Some of the personal data that we process about you comes from you. For example, you tell us your contact and banking details. Other personal data about you is generated in the course of your work, for example, from your managers, colleagues and customers or others outside our organisation with whom you deal.
Your personal data will be seen internally by managers, HR and, in some circumstances, colleagues. We may also pass your data outside the organisation, for example to payroll agencies. Further information on this is provided in the Supplementary Information. See Where the data comes from and Who gets to see your data?
4. How long do we keep your personal data?
We do not keep your personal data for any specific period but will not keep it for longer than is necessary for our purposes. In general, we will keep your personal data for the duration of your employment and for a period afterwards. See Retaining your personal data – more information in the Supplementary Information.
5. Transfers of personal data outside the EEA
We may transfer your personal data outside the EEA to other members of the All3Media Group.
Further information on these transfers and the measures taken to safeguard your data are set out in the Supplementary Information under Transfers of personal data outside the EEA – more information.
6. Your data rights
You have a right to make a subject access request to receive information about the data that we process about you. Further information on this and on other rights is in the Supplementary Information under Access to your personal data and other rights. We also explain how to make a complaint about our processing of your data.
7. Contact details
In processing your personal data, we act as a data controller. Our contact details are as follows:
Information Officer – Lime Pictures Ltd
Childwall Abbey Road
8. Status of this policy
This notice does not form part of your contract of employment and does not create contractual rights or obligations. It may be amended by us at any time.